By-Laws revised December, 2018

Triad Retirement Living Association By-Laws

Article I- Name

The name of the association shall be: The Triad Retirement Living Association

 

Article II- Mission

The Triad Retirement Living Association (TRLA) serves as an educational, referral and networking resource for members and the community regarding senior retirement services. TRLA is an unincorporated association that was founded for the public good and operates specifically to support and educate the senior citizens and their families in the community through special program activities. TRLA was also founded for the good of the individuals who serve senior citizens in the community and specifically to support and educate those Members by providing networking, educational and marketing opportunities. Membership is comprised of senior service industry professionals and affiliate members that serve seniors. TRLA is an important vehicle through which individuals organize and work together to improve the senior community and society.

 

Article III- Membership & Dues

Membership is comprised of senior service industry professionals and affiliate members that serve seniors. Seventy-five percent of applicant’s business endeavors, should service the senior market. 

Applicants for membership in the Association shall submit the membership application online at trla.info to the Board of Directors. The Board of Directors is charged with membership application approval, three of five Board of Directors must agree on approval of new applications. The Membership Committee is responsible for checking references listed on the application, conducting a face-to-face interview with the applicant and confirming the applicant’s purpose in TRLA membership is to be education and networking versus self-promotion. The Treasurer is responsible for collecting dues. Once an application is approved, and the initial payment for dues is received, the new member will receive a letter from the Membership Chair, a link to the website to view the By-Laws and new member will be announced at the next TRLA meeting.

The membership fees are due in January of every year at $125 for companies and $100 for Non-Profits. Annual dues include 2 members per organization. Student Memberships are $25 per student. Additional members may be added at a cost of $25 per member. Members joining after June 30th of each year will pay one-half of the applicable dues.
Organizations having more than one corporate location shall be assessed dues for each location.

All new members are encouraged to serve on a committee.

 

Article IV- Voting & Nominations

Nominations for a position on the Board of Directors can be directed to the Outgoing President. A Member can nominate themselves or be nominated by another Member and directed to the Outgoing President. It is the Outgoing President’s responsibility to present those nominees to the Membership at the Biennial Election meeting in November. It is recommended that the Board of Directors be a fair representation of several different kinds of Senior Industry Professionals.

Each member shall be entitled to one vote. Voting by proxy is permitted and must be submitted to the Executive Committee at least 5 business days before the Annual Meeting. Members who have not paid current dues and guests shall have no voting privileges.

 

Article V- Governing Body

Members shall elect the following Board of Directors at the Biennial Election Meeting: President, Vice-President, Secretary, Treasurer and Communications Coordinator. The process for electing board members should be clear, fair, and open.

 

Duties of Governing Body (Officers/Board)

Triad Retirement Living Association is governed by an elected, volunteer Board of Directors that should consist of individuals who are committed to the mission of the organization and who reflect the diversity of the community the organization serves. Therefore, the Board of Directors should consist of a diverse group of individuals that serve in different capacities in the Senior/Retirement Industry.

The Board of Directors of TRLA should determine the mission of the organization; establish key management policies; assure that adequate human resources (volunteer) and financial resources (earned income, charitable contributions, government grants, etc.) are available; and actively monitor the organization’s management, financial and programmatic performance.

The Board should approve annually the organization’s budget and should assess periodically the organization’s financial performance in relation to the budget. Board members will serve without compensation; however, will be reimbursed for expenses directly related to their Board service.

The Board should meet a minimum of one time per month. Written meeting minutes reflecting the actions of the Board, including reports and supporting documentation of committees when acting in the place of the board, should be maintained and distributed to the Board and committee members in a timely manner and available upon request to members.

TRLA Board members should act in the best interest of the organization, rather than in furtherance of personal interests or the interests of third parties.

 

Individual Officer duties are as follows:

The President shall:

  • Be the chief elected officer and cannot serve more than two consecutive terms;
  • Attend and participate in the majority of special programs, fundraising activities, committee services and program activities;
  • Preside at the majority of regular monthly meetings of the Association
  • Appoint Committees and Committee Chairs;
  • Ongoing assessment, screening, assignment, responsibilities and evaluation of volunteers such as Committee Chairs, Committee Members and Program Directors;
  • Assume the duties of a Board Member that has withdrawn until that position has been filled by the nominations and voting process described in Article IV;
  • Prior to the biennial election meeting the President shall be the recipient of all nominations for the Board of Directors for the following election year. It is the Presidents responsibility to present those nominations to the General Membership for voting at the election meeting in November of the election year. (new officers 2020, 2022, etc.);
  • Represent the Association in its affairs without prejudice, personal interests or interests of third parties, but always in the best interest of the Association.

 

The Vice-President shall:

  • Serve as President when the President is unable to perform those duties;
  • Serve as chief public relations person for the Association;
  • Schedule speakers, presenters and locations for the Association’s monthly meetings at member communities;
  • Attend the majority of regular monthly meetings of the Association;
  • Assume the duties of President or any other Board Member that has withdrawn until that position has been filled by the nominations and voting process described in Article IV;
  • Represent the Association in its affairs without prejudice, personal interests or interests of third parties, but always in the best interest of the Association;
  • Additional duties may be assigned by the President as needed.

 

The Secretary shall:

  • Keep minutes of all meetings of the Association and the Executive Committee and publish those minutes in a timely manner;
  • Oversee publication of correspondence for the Association, i.e. meeting locations, speakers, etc.;
  • Oversee and coordinate events and member information on TRLA website;
  • Have custody of all minutes and records of the Association;
  • Represent the Association in its affairs without prejudice, personal interests or interests of third parties, but always in the best interest of the Association;
  • Additional duties may be assigned by the President as needed.

 

The Treasurer shall:

  • Have charge of all monies and funds of the Association;
  • Shall submit a Financial Report to Officers and/or Executive Committee on a monthly basis;
  • Keep all funds of the Association in a bank designated by the Executive Committee;
  • Expend funds only as approved by the membership in a budget, or other official action by the Executive Committee;
  • Notify the Secretary when new members are to be added to the Membership Directory after receiving dues;
  • Represent the Association in its affairs without prejudice, personal interests or interests of third parties, but always in the best interest of the Association;
  • Additional duties may be assigned by the President as needed.

 

The Communications Coordinator:

  • This position will be responsible for the newsletter, and additional communication duties as needed and determined by the President & Board;
  • This position shall be elected by the membership at the election meeting;
  • If the person resigns or ceases to serve on the Executive Committee during the year, then the remaining members of the Executive Committee may replace this person for the duration of that two-year term;
  • Additional duties may be assigned by the President as needed.

 

The Past President:

  • Serves in an advisory role for the current officers. This is a non-officer position, however in the event of a tie vote; the Past President may be the deciding vote. The Past President will attend officer’s meetings upon request by any officer;
  • Represent the Association in its affairs without prejudice, personal interests or interests of third parties, but always in the best interest of the Association.

Article VI- Executive Committees

The Executive Committee is made up of the Board of Directors and each Committee Chair. A Committee Chair is appointed by the President. The Executive Committee will meet on a quarterly basis at minimum and will provide written meeting minutes reflecting the actions of the Executive Committee, meeting minutes will be posted on the website by the Secretary in a timely manner. The Executive Committee consists of the following:

The Education/Advocacy Committee shall plan and organize educational opportunities for members and the senior community that will foster the educational goal of the Mission Statement. Education shall include informing members and the senior community on how they can contact/influence elected officials concerning issues that protect/enhance the rights of seniors.

The Membership/Social Committee shall plan and organize quarterly functions that will foster the networking goal of the Mission Statement. In addition, the committee will organize efforts to increase TRLA membership (comprised of Senior Industry Professionals and affiliates that serve seniors). The Committee will authorize funds within its budget each year.

The Helping Hands Committee will select charitable projects and is responsible for the initiation and follow through of these projects, to which members may donate funds or services. The Committee will authorize funds within its budget each year.

Special Committees may be appointed by the Executive Committee with the approval of the members of the Association.

Article VII- Meetings

The membership shall hold the Biennial Election Meeting in November for new officers prior to the new year. The members will then elect a Board of Directors and approve a budget for the coming year and conduct other such business, as it may deem necessary. Notice for the Election Meeting shall be emailed to the membership at least 15 days prior to the meeting date.

Members are notified of regular meetings, via e-mail and the online calendar at trla.info. Meetings shall be held every second Tuesday of the month at 9:00 a.m. until 10:00 a.m. Members may begin networking opportunities at 8:30 a.m. and may continue after the meeting ends at 10:00 a.m. All contact info should be updated online at trla.info and is the responsibility of the member.

Members are encouraged to bring guests, who are in the senior service industry, to regular monthly meetings to foster membership growth. Each guest may attend two monthly meetings before deciding to join.

Special Meetings may be called by the President, two other officers, or by written request of one-third of the membership to the President.

Article VIII- Amendments

Adoption of a proposed amendment to the By-Laws shall require that notice of proposed changes made available to the membership prior to the meeting. A two-thirds vote of members at the meeting shall be required to pass an amendment of the by-laws. Amendments become effective upon adoption, unless otherwise specified.

Revised 12/2018